Officer Duties

President’s Duties

 

EACH MONDAY THE FOLLOWING MUST BE DONE PRIOR TO PLAY:

* ENSURE TABLES/CHAIRS ARE SET UP PROPERLY FOR PLAY

* ENSURE ICE HAS BEEN DELIVERED

* SET UP EACH TABLE FOR PLAY WHICH INCLUDES SCORESHEETS  (TWO 4-PAGE SHEETS FOR EACH TABLE), PLAY SCORE SHEET TOTALS (1 FOR EACH PLAYER), PENCILS (2 FOR EACH TABLE), TABLE NUMBER PLACARD, AND TRUMP CUBE

* SET UP 5/6 PLAYER TABLE. THIS INCLUDES 2 DECKS OF CARDS, TABLETS FOR SCOREKEEPING, AND TRUMP CUBE. ALL MATERIALS IN ON~ PLASTIC CONTAINER) 

* ENSURE BADGES ARE SET OUT PROPERLY (USUALLY BOB PEARLMAN VOLUNTEERS FOR THIS ROLE)

* SET OUT SIGN-IN SHEETS FOR 4-HANDED AND 5/6- HANDED PLAYERS. SET OUT SIGN-IN SHEET FOR LAST-WEDNESDAY-OF-MONTH TOURNAMENT PLAY

* POP AT LEAST ONE LARGE BOWL OF POPCORN

* SET OUT OTHER AVAILABLE FOODSTUFFS

* AT 11:20 A.M. DELIVER ONE DECK OF CARDS TO EACH TABLE OF PLAYERS

* AT OR AROUND 2:00 P.M. PICK UP ALL BADGES (THIS TASK MAY BE ASSIGNED TO A VOLUNTEER)

* ENSURE PLAY ENDS PROMPTLY AT 3:00 P.M.; ALL MATERIALS FROM TABLES ARE RETURNED TO RESPECTIVE CONTAINERS; ALL REMAINING FOODSTUFFS RETURNED TO STORAGE AREA

* RECORD INFORMATION FROM PLAYER SIGN-IN SHEETS TO APPROPRIATE FORM TO BE DELIVERED MONTHLY TO REC CENTER

* LOCK CABINETS.

IMPORTANT NOTE: BEFORE, DURING AND AFTER PLAY, BE AVAILABLE FOR DECISION MAKING FROM MEMBERS AND FOR NEEDS OF PROSPECTIVE AND NEW MEMBERS

                          

DUTIES IN ADDITION TO WEEKLY PLAY DATE

* MUST ATTEND AT LEAST TWO REC CENTER MEETINGS

* MUST FILL OUT ANNUAL FORM FOR OUR SAGEBRUSH ROOM TO ENSURE ITS AVAILABILITY

* PLAN SOCIAL EVENTS FOR THE YEAR WITH APPROPRIATE COMMITTEES APPOINTED IF NECESSARY

* CONDUCT QUARTERLY BOARD MEETINGS AS REQUIRED BY CLUB BY-LAWS

* CONDUCT GENERAL MEETINGS OF CLUB AS REQUIRED BY BY-LAWS OR AS OTHERWISE REQUESTED

* PURCHASE FOOD (OUTSIDE OF MEMBERSHIP PROVISIONS) AND SUPPLIES WITH PROPER FORMS AND RECEIPTS THEREFOR FURNISHED TO TREASURER FOR REIMBURSEMENT

* PURCHASE/DELIVER/SET UP FOODS NECESSARY FOR SPECIAL SOCIAL OCCASIONS

* ADVISE BOARD CONCERNING FINANCIAL NEEDS OF CLUB DUE TO SOCIAL ACTIVITIES

Vice President’s Duties

 

* BE PREPARED TO SUBSTITUTE FOR PRESIDENT IN PERFORMANCE OF DUTIES OF THAT OFFICE

* ASSIST PRESIDENT IN ALL ASPECTS OF THE PERFORMANCE OF THAT OFFICE

* ASSIST PRESIDENT IN PERFORMANCE OF ALL DUTIES AND RESPONSIBILITIES FOR PLAY ON MONDAYS

* ATTEND WITH PRESIDENT ALL REQUISITE MEETINGS IF REQUESTED

* BE RESPONSIBLE FOR CLUB INFORMATION AT THE SUN CITY WEST VISITORS CENTER WITH APPROPRIATE UPDATES IF NECESSARY.  PROVIDE NAME/PHONE NUMBER/EMAIL ADDRESS FOR CONTACT BY PROSPECTIVE GUESTS/NEW MEMBERS

* BE FAMILIAR WITH DUTIES OF PRESIDENT WITH REGARD TO FUNCTIONS WITH SUN CITY WEST RECREATION CENTER

* PROVIDE TO WEB PAGE MASTER PERTINENT INFORMATION TO BE INCLUDED ON CLUB WEB PAGE

Secretary’s Duties

 

* ATTEND ALL BOARD MEETINGS

* RECORD AND PREPARE MINUTES OF ACTIONS OF THE BOARD

* SUBMIT ORIGINAL OF MINUTES TO PRESIDENT WITH A COPY TO THE VICE PRESIDENT

* MAINTAIN AN ACCURATE LISTING OF ALL PAID MEMBERS

* ON MONTHLY BASIS, SUBMIT ACCURATE PAID MEMBERSHIP LIST TO PRESIDENT AND TREASURER

* APPRISE WEB PAGE MASTER OF NEW MEMBERSHIP

 

 

Treasurer’s Duties

 

* MAINTAIN ACCURATE ACCOUNTING INFORMATION CONCERNING DEPOSITS AND WITHDRAWALS

* BE AVAILABLE EACH MONDAY FOR PAYMENT BY OLD/NEW MEMBERS OF ANNUAL DUES. IF UNAVAILABLE, ADVISE PRESIDENT OF ABSENCE

* MONTHLY, SUBMIT TO THE PRESIDENT A TREASURER’S REPORT OF ACTIVITIES

* QUARTERLY, SUBMIT TO THE GENERAL MEMBERSHIP A TREASURER’S REPORT OF ACTIVITIES

* ADVISE PRESIDENT OF NEED FOR ADDITIONAL FUNDING FOR ANY SOCIAL ACTIVITY

* ADVISE PRESIDENT IF NEED EXISTS FOR ACTION CONCERNING INCREASE IN MEMBERSHIP DUES

* FOR ANY SOCIAL EVENT, ADVISE PRESIDENT OF AVAILABLE FUNDING FOR SAME